How to Write a Duplicate Bill of Lading
Introduction:
When shipping goods internationally, a bill of lading (B/L) is a crucial document that must accompany the shipment. A B/L serves as a receipt, a contract, and a document of title for the goods. In the event that the original B/L is lost or delayed, a duplicate B/L, also known as a second set or copy, is necessary to ensure the goods can be released at the port of destination. Here's how to write a duplicate B/L correctly.
Body:
1. Include the same information as the original
The duplicate B/L should include all the information that was on the original B/L, such as:
- Shipper and consignee details
- Carrier details
- Vessel and voyage number
- Port of loading and discharge
- Description of the goods
- Quantity and weight of the goods
- Container number and seal
- Freight and charges
- IncoTerms
It's crucial to ensure that this information is legible and accurate, and that there are no typographical errors or omissions.
2. Clearly mark the document as a duplicate
To ensure that the duplicate B/L is not mistaken for the original, it's essential to clearly mark the document as a duplicate or second set. This can be done by stamping or printing \"DUPLICATE ORIGINAL\" or \"SECOND SET\" in bold letters on the top of the document.
3. Provide a statement of why the duplicate is being issued
The duplicate B/L should include a clear statement that explains why the document is being issued. This statement should include the reason why the original B/L was not available or was delayed, and should be signed and dated by the carrier or the issuing party.
Conclusion:
Writing a duplicate B/L is a crucial step in international shipping, and it's essential to ensure that this document is written accurately, clearly marked as a duplicate, and includes a clear statement of why it's being issued. By following these steps, you can ensure that your shipment won't be delayed or held up at the port of destination.
